Data privacy policy statement

The party responsible for collecting, processing and using your personal data is:

Materna IPS GmbH
Vosskuhle 37
44141 Dortmund
Germany

(hereinafter „Materna IPS“).

If you have any questions or comments on data protection you are welcome to contact our data protection officer:

Private and confidential
Data Protection Officer
Materna IPS GmbH
Vosskuhle 37
44141 Dortmund
Germany
Email: ips-datenschutz@materna.group 

a) Description and scope of data processing
Materna automatically collects and stores information that your browser transmits to us. This information is:

• Browser type, browser version and language settings
• Operating system used
• Referrer URL (previously visited website)
• the URL of the (sub)page you are accessing on the website
• Hostname of the computer which accesses our website (IP-Address)
• Date and time of the server request
• Pages and files opened
• the amount of data retrieved

the Internet service provider of the accessing systemIt is not possible for us to attribute this data to one or more specific persons.

b) The legal basis for processing this data
The legal basis for storing the data/logfiles is Article 6 (1) f) GDPR.

c) The purpose of data processing
Storing this data in logfiles ensures that the website functions correctly and also enables us to make improvements and to ensure the security of our systems. No further evaluation of this data (e.g. for marketing purposes) takes place in this context.

d) Retention period
The data stored by Materna are deleted as soon as they are not required any more for the purpose they were collected for. This is the case after seven days at the latest. It is possible that data is stored for a longer period than this, however, in such cases the IP addresses of the users are deleted or anonymized so that it is not possible to attribute this data to a particular person, computer or requesting client.

e) Possibility to object, withdraw consent and have data erased
Recording the data as mentioned above (in this section 2) is essential for the operation of the website. It is therefore not possible for the user to object to this.

a) Description and scope of data processing
So-called cookies are used at several places in this website. Cookies are used to make our website and service more user-friendly, effective and secure. Cookies are small text files which are filed on your computer and stored by your browser. Most cookies used by us are “session cookies” which are automatically deleted at the end of your visit. Cookies do not damage your computer and they do not contain viruses. You can deactivate cookies by changing your browser settings.

b) Legal basis for data processing
The legal basis for processing personal data when using cookies is Article 6 (1) f ) GDPR. The legal basis for processing personal data using cookies for analysis purposes is, when consent has been given by the user, Art. 6 (1) a) GDPR.

c) Purpose of data processing
Cookies which are required for technical purposes serve to simplify the use of the webpages. The user data which is collected using cookies which are needed for technical purposes are not used to create user profiles. The use of analysis cookies is to improve the quality of the webpages and their contents. Analysis cookies enable us to find out how the webpage is used and can help us to continuously improve our offerings.

d) Retention period, possibility to object, withdraw consent and have data erased
Cookies are stored on the user’s computer and transmitted by that computer. That is why users also have complete control over how cookies are used. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Cookies which are already stored can be deleted or restricted at any time. This can be carried out automatically. If cookies for our website are deactivated, it is possible that not all functions of the website can be used to their full extent.

a) Description and scope of data processing
On our website we provide a contact form to enable you to contact us easily. The data you enter in the contact field are transmitted to Materna and stored there (E-Mail address, your name). When the contact form is sent, the IP address of the user and the data and time of transmission are also stored. It is also possible to contact us using the email address provided. In this case, the user’s personal data which is transferred with the email are stored. This personal data is not transmitted or made available to third parties. This data is used exclusively for the purpose of processing the enquiry.

b) Legal basis for data processing
The legal basis for processing the data when consent has been given by the user is Article 6 (1) a) GDPR. The legal basis for processing data which is transmitted in the course of sending an email is Article 6 (1) f) GDPR. If the objective of the email contact is to make a contract, the additional legal basis for processing the data transmitted is Article 6 (1) b) GDPR.

c) Purpose of data processing
The personal data is only processed for the purpose of establishing contact. When contact is made by email, there is, as is required, also a legitimate interest in processing the data. Other personal data which is processed serve to hinder any misuse of the contact form and to ensure the security of our technical information systems.

d) Retention period
The data are deleted as soon as they are not required any more for the purpose for which they were collected. This is the case for personal data from the input mask of the contact form and for personal data which is transferred by email when the conversation with the user in each respective case is finished. A conversation is ended when it is clear from the circumstances that the topic in question has been dealt with.

e) Possibility to object, withdraw consent and have data erased
The user has the right at any time to retract his or her consent to processing his or her personal data. The user can contact the controller/the responsible party using the contact details provided on the website. If a user contacts Materna via email, he or she can retract his or her consent to storing his or her personal data at any time. In such cases, the conversation cannot then be continued.

a) Description and scope of data processing
On the website you have the possibility to subscribe to our newsletter. When you register for the newsletter the data that you enter in the input mask is transmitted to Materna (E-Mail address, if applicable your name). The following data is also collected when you register:

• The IP address of the computer used by the person who is registering
• The data and time of registration

During the registration procedure, you are asked to provide your consent by means of a double-opt-in procedure. You can unsubscribe from the newsletter at any time by using the link provided or by sending us an email informing us you want to unsubscribe. When you have been successfully unsubscribed your email address will be deleted from our newsletter mailing list without delay. Your personal data are protected from theft or misuse by the most modern technical procedures. When personal data are transmitted to us in this way, they are sent in encrypted form (SSL). Your data will never be given to a third party or third parties under any circumstances. If you have bought products or services from Materna and have given us your email address, this can also be used subsequently to send you a newsletter. In such cases, only direct advertising for similar goods or services of our own is sent to you via the newsletter.

b) Legal basis for data processing
The legal basis for processing the user’s data after he or she has registered for the newsletter is the existence of the user’s consent according to Article 6 (1) a GDPR. The legal basis for sending the newsletter subsequent to a purchase being made is pursuant to § 7 (3) UWG.

c) Purpose of data processing
The user’s email address is collected for the purpose of sending the newsletter to him or her. The collection of other personal data in the context of the registration procedure serves to hinder any misuse of the services or of the email address that is used.

d) Retention period
We erase your personal data if the retention of that personal data is no longer necessary for the purposes for which they were collected. The user’s email address is only stored as long as the subscription is active.

e) Possibility to withdraw consent and erase data
The user can cancel the subscription to the newsletter at any time. There is a link for this purpose in every newsletter.

Your data will only be transferred to associated companies and service partners in so far as they are active on our behalf and are supporting Materna by providing their services. The processing of your personal data by contracted services providers takes place in the context of handling orders from you pursuant to Article 28 GDPR. The above-mentioned services providers are only given access to such personal information which is necessary for them to carry out the task in question. Such service providers are forbidden to transfer your personal information or to use it for any other purpose, especially not for their own commercial purposes.

In so far as external service providers come into contact with your personal data, we have ensured that the statutory data protection regulations are fulfilled by means of legal, technical and organisational measures and regular checks. Specifically, this concerns the following recipients:

• Empaction, https://empaction.com/de/, provider of the newsletter distribution solution
• Microsoft, provider of the CRM-solution Dynamics CRM
• kajado, hosting partner for WordPress-based websites (blog.materna.de, www.stressfrei-in-die-cloud.de, www.content-experience.de, www.materna-itforum.de)
• BESL, hosting partner for the website www.oev-symposium.de
• IBM, supply partner for the Materna HR – Chatbot on the basis of IBM Watson.

Your personal data is not provided for commercial purposes to any other company.

The provider of this website uses services of etracker GmbH from Hamburg, Germany (www.etracker.com) to analyze usage data. We do not use cookies for web analysis by default. Insofar as we use analysis and optimization cookies, we obtain your explicit consent separately in advance. If this is the case and you consent, cookies are used to enable statistical coverage analysis of this website, measurement of the success of our online marketing measures, and test procedures, for example, to test and optimize different versions of our online offering or its components. Cookies are small text files that are stored by the Internet browser on the user’s terminal device. etracker cookies do not contain any information that enables identification of a user.

The data generated by etracker is processed and stored by etracker on behalf of the provider of this website exclusively in Germany and is therefore subject to strict German and European data protection laws and standards. etracker has been independently audited and certified in this regard and awarded the ePrivacyseal data protection seal of approval.

Data processing is carried out on the basis of the legal provisions of Art. 6 Para. 1 lit. f (legitimate interest) of the German Data Protection Regulation (DSGVO). Our concern in terms of the DSGVO (legitimate interest) is the optimization of our online offer and our web presence. Since the privacy of our visitors is important to us, the data that may allow a reference to an individual person, such as the IP address, login or device identifiers, are anonymized or pseudonymized as soon as possible. No other use, combination with other data or transfer to third parties will take place.

You can object to the aforementioned data processing at any time. The objection has no adverse consequences.

Further information on data protection at etracker can be found here.

We use services from YouTube, LLC, 901 Cherry Ave, 94066 San Bruno, CA, USA, a subsidiary of Google Inc, Amphitheatre Parkway, Mountain View, CA 94043, USA, on our website. For users who have their residence in the European Economic Area or Switzerland, Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland is the controller of your data.

We use a two-click solution to protect your personal data. If you access a website in which a YouTube video is embedded, a connection to the YouTube servers is only established when you click on the “Confirm” button. In this case, YouTube will set cookies and use your visitor data for its own purposes. If you are logged in with your YouTube account at this time, the information about the videos you have viewed will be assigned to your YouTube account. You can prevent this by logging out of your YouTube account before visiting our website. Insofar as data is processed outside the European Economic Area / the EU, where there is no level of data protection corresponding to the European standard, Google states that it uses standard contractual clauses.

Further information on YouTube’s data protection is provided by Google at the following link: https://www.google.de/intl/de/policies/privacy/

Every person who is a data subject has the right to access information about their personal data according to Article 15 GDPR, the right to correct their personal data according to Article 16 GDPR, the right to have their personal data erased according to Article 17 GDPR, the right to restrict the processing of their personal data according to Article 18 GDPR, the right to object to the processing according to Article 21 GDPR and the right to data portability according to Article 20 GDPR. The right to access personal data and erase personal data, restrictions are valid according to §§ 34 and 35 BDSG.

a) Right to lodge a complaint
You also have the right to lodge a complaint at the responsible data protection authority about how Materna has processed your personal data.

b) Your rights with regard to any obligation to provide your personal data
You are under no obligation to supply your personal data. Any personal data you provide, is provided by you voluntarily.

c) Your rights with regard to automated decision-making processes and profiling
There is no automated decision-making process or, and in particular, no automated decisions are made with regard to your possible job application and no profiling is carried out.

d) Your rights with regard to withdrawing and revoking consent
You can withdraw and revoke your consent to allow Materna to process your personal data at any time. This is also applicable to withdrawing consent which you gave to Materna before the data protection regulations, i.e. 25 May 2018, came into force. Please note that this is only applicable to the future. Processing carried out before you withdraw or revoke consent is not impacted by this.

e) Your rights in the case of data processing for the purposes of direct advertising
Pursuant to Article. 21 (2) GDPR, you have the right of objection to the processing of your personal data. If you object to the processing of your data for direct advertising purposes, your personal data will not be processed for this purpose anymore. Please note that this only applies to future processing. Any processing carried out before we receive your objection are not affected by this.

f) Your right to file an objection in the case of pursuit of legitimate interests
In so far as the processing of your personal data is based on pursuing our legitimate interests, you can file an objection to this processing. If you file such an objection we will ask you to describe the reasons why we should not process your personal data in the way we describe. If there are valid grounds for this objection we will check the situation and will either stop processing the data or adapt the way we process it, or we will explain to you the essential reasons why we should process it.

We reserve the right to amend or adapt this data privacy statement at any time pursuant to the relevant data protection regulations.

The current status of this statement is as of 01.01.2020.